As part of the ongoing “All Hands on Deck” series, this section covers how devices like electronic logs and recorders are being used to compile driver vehicle inspection reports and how they can be used to help lower CSA scores. Part 1 covers how fleets are using modern tech to schedule and perform prevenative maintenance — see it here. Part 2 details how to use technology during pre- and post-trip inspections to find and fix issues that could dock CSA scores if found during a roadside inspection. Click here to read it.
Many fleets that use electronic driver logs are having their drivers complete electronic DVIRs as part of the daily login process. These electronic forms can be integrated with maintenance software systems to create a closed-loop process for vehicle inspections and repairs.
PeopleNet and TMW Systems last year announced an integrated DVIR system. Fleets that use PeopleNet’s touchscreen devices – either the Blu or Tablet platforms – can complete DVIR forms by selecviceting an icon from their daily workflow menu.
The Web services integration with TMW Systems’ TMT maintenance software continuously monitors the DVIR forms that drivers complete. Any forms that contain noted defects can be flagged automatically as critical or noncritical within a queue of pending repair orders – a tab called “inspection tickets.”
Once mechanics review the defects, the maintenance staff can turn the inspection items into repair orders. Once the repair work is complete, TMT sends a mechanic’s electronic acknowledgement form to drivers via the PeopleNet in-cab device. Drivers acknowledge the repair by entering their name, date and time.
J.J. Keller has an integrated DVIR system as part of its Encompass portal. Encompass integrates with Keller Mobile, an electronic onboard recorder that uses Android devices for the driver display. To complete a DVIR, drivers use a mobile app to check items and note defects on an inspection form. The Encompass dashboard shows an alert to fleet managers if a defect is noted.
